In today’s age of rapid technological change, experts recommend that you refresh your end-user IT assets every 18 months to avoid becoming outdated or obsolete. In fact, most of the IT assets in your organizations — from end-user and mobile devices to data center gear such as servers and routers — need to be upgraded on a regular basis.
Many IT leaders know this and proactively plan for upgrades. But you should also plan for getting rid of your used assets in a way that gets the best return. Plus, getting money back for used assets will help offset your costs for the upgrade.
Here are seven tips for getting the most back for your used assets.
- Keep your accessories with your assets
A laptop without a power strip immediately drops in value, anywhere from 30 percent to 40 percent. Without a hard drive, the value decreases an additional 40 percent. While accessories may not seem like the meat of the sandwich, without the bun and condiments you simply have a slab of meat that no one wants to buy for the same price. In short, technology immediately depreciates without the accessories. As you begin to prepare for an asset refresh, be sure to account for accessories such as adapters, chargers and power cords.
- Clean your hard drives and keep them with your PCs
Many organizations have strict IT security policies that require removal and/or destruction of hard drives before PCs are resold. Such a blanket requirement is worth questioning. You’re leaving money on the table when it comes to getting a return on your used PCs, as PCs without hard drives are worth at least 40 percent less. Not all of your employees’ hard drives contain mission-critical data; for example, your finance department is likely to handle much more sensitive data than your manufacturing team. Perhaps you can destroy the hard drives containing proprietary information, but keep others after they’re been wiped clean. This is another key reason for why you need a plan for how to get rid of your used IT assets.
- Ensure your devices are reset properly
There are some things that data wiping cannot fix. One of them is the deactivation of “Find My Device.” The device users need to log in themselves to disable this function prior to submitting it for wiping and resell. Devices with this tracking function turned on cannot be resold and thus are a wasted opportunity.
- Handle and pack your IT assets with care
This should go without saying, but it is surprisingly common for devices to get routinely tossed into boxes, causing screens to shatter or surfaces to get nicked and dented. If optimizing your return is your objective, be sure to stress to your employees that all assets need to be treated with care. Essentially, if you want to resell something, it needs to be resalable. Items with scratches and physical damage will depreciate and sell for less.
- Avoid having downstream recyclers handle asset management
When you impose asset management reporting on resellers, you’re spending money you could be getting back. A recycler may have to set up special processes to accommodate your asset-management request, thereby adding to your costs. A better way is to have your IT team manage assets on an ongoing basis, so you have a better idea of where your assets are at any given time. Or at least have the same partner who is taking your devices away capture serial and asset tag numbers right then and there.
- Plan your asset pickups around refreshes, if possible
About two-thirds of the costs of IT asset removal is for transporting the equipment. When it’s time to get rid of assets, it’s more economical to do so in targeted, well-planned efforts, rather than hurried efforts or multiple pick-ups. The cost of transportation is not recoupable — you’ll pay for labels, boxes, and shipping, which is either passed through to you from your partner or factored into what you get back after the items sell. Instead of one-off transactions, think about having monthly pick-ups with pre-planned dates or in coordination with major refresh projects. You can save money if you have your used assets picked up at the same time your provider delivers the new assets.
- Work with a single provider for a more seamless experience
A few weeks ago, we shared the benefits of working with a single IT asset disposition partner. In fact, this is one of the most effective ways you can get the best return on your used assets. A single IT Asset Disposition partner can determine the optimal way to transport, wipe and remarket/resell your assets. It also helps to have a partner that is platform-agnostic, meaning they will act in your favor and use whichever of their channel partners works best for you. They can optimize your return by planning the entire process from start to finish.
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